Setting Up Class Schedules

Schedules are the heart of your class management. A schedule brings together a Class, an Instructor, and a Room for a specific date and time.

1. Navigate to Main > Schedules from the sidebar. This will open the main calendar interface.
2. To create a new schedule, you can either:
   • Click the Add Schedule button.
   • Or, click directly on a specific date in the calendar to pre-fill the start date.
3. The Add/Edit Schedule modal will open. Here’s how the fields work together:
   • Class: Select the class you want to schedule from the dropdown. This list is populated from the classes you created under Setup > Classes.
   • Instructor: Assign an instructor to teach the class.
   • Room: Select a room from the dropdown. This list is populated from the rooms you created in the previous step. This directly links the scheduled class to a physical space and its properties.
   • Day of Week, Start Time, End Time: Set the recurring time for the class.
   • Start Date / End Date: Define the period during which this schedule is active. For a one-time class, the start and end dates would be the same.
   • Max Capacity: This sets the attendance limit for this specific class schedule. It can be the same as the selected room's capacity or a lower number if you want to limit the class size for other reasons.
   • Active: Keep this checked to make the schedule visible and available for attendance.